Commercial Moving VS. Residential Moving

Commercial Relocation is quite different from Residential Moving. You might think that residential and commercial moving are similar jobs but you are wrong. Just like, the refrigerator at home and refrigerator at a commercial office have different sets of specifications and requirements, moving them also requires a different set of expertise and for that, you need to hire commercial movers.

Residential Moving Facts

Residential moving is an easier task to perform, as compared to commercial moving. You just need to pack your clothes, furniture, electronic items, hire a suitable mover, move to the new house or apartment, unpack your stuff and settle down. Unpacking can be done at your own will and you don’t need to rush things. Hence, residential moving does not require months of planning and days of execution.

The only issue you might face is damage to your goods but for that, you can use our specialized moving services. Specialized movers will take care of all your expensive belongings and make sure all your stuff is delivered safe and sound. If you are moving to a new state or country, we will also take care of all the paperwork.

Commercial Moving Facts

On the other hand, commercial moving requires lots of planning before relocating. Whether you are an owner of a small startup or you are an owner of a big multinational company with hundreds of employees, there are a number of things that should be kept in mind before moving.

Planning of the Commercial Moving Day

Unlike residential moving, commercial moving needs some serious planning to be done before the moving day. Residential moving is a one day job that can be done on any day of the week. However, in commercial moving you need to choose a day for moving that will not affect the day to day functioning of your business and if the moving takes more than one day, it must not cause big financial damage to the business.

Commercial Moving

 

Moving of Valuable and Confidential Data

In residential moving, you can surely take care of your valuable and confidential data yourself but if you are moving a large business or school, you need to hire professional movers because the data here can be stored in paper files, computers, and hard disks.

The data protection law of the United States of America requires businesses and organizations to keep their data secure even when you are moving to a new location to avoid theft and discrepancies in data. We, at Northwest Relocation, take care of all your confidential data and deliver safely to your new office.

Office Movers

 

 Moving of Electronic Devices

There is a huge difference in the number of electronic devices present at home and in a commercial office.

Commercial movers are specially trained to pack such a large number of electronic devices and deliver them safely to the new office.

Best Office Movers

Commercial Mover of Heavy Machinery

Moving heavy machinery is not an everyday task. You will need professional movers who will first perform a site visit, assess your requirements, and plan the move accordingly.

Commercial Moving

 

5.      Unpacking and Installation Commercial Relocation

While moving a house or apartment, many people hire professional movers. Well! You cannot carry on with the same strategy with a business move.

We, at Northwest Relocation, ensure that your commercial move is as swift.

Commercial Moving

 

Considering how stressful and difficult even perfectly executed moves can be, one really cannot afford to make mistakes when it comes to making a commercial move. Everything should be jotted down from the beginning and a proper plan should be made which is then executed to perfection.

In such a scenario, working according to a set timeline has proven to be a very effective plan that has worked for a number of people. Timelines are similar to a checklist, but the main separating factor is the fact that they are devised and organized with time as a guideline. You can easily sort the tasks according to the weeks or days left before the move.

Relocating to a new office is never an easy task. It is often considered to be much more taxing than a residential shift. Creating a timeline for the process can ensure that one is able to do the work on time without any issues. In many situations, the core reason why relocations are such hectic times for the people involved is that people often underestimate the number of tasks they need to carry out and, as a result, are left with too much to do at the last moment. This, understandably, can cause a lot of stress and difficulty.

If you are about to indulge in a commercial move and are interested in avoiding a stressful situation, in turn relocating with preparation and ease, go through the comprehensive timeline mentioned below and follow it as best as you can.

2 Months Until the Relocation

Begin the Preparation

Commercial Moving services

Just two months before the move, it is time to start preparing for it. At this stage, you aren’t required to do any tasks that require a lot of work but simply to begin with smaller activities like marking the date of the move, setting up a folder or checklist with all of the necessary tasks that must be done, and gathering a set of notes with all the details written down.

Organize Office Items for the Move

The next thing to do is to select which of the office supplies are going with you to the new location and which are going to stay behind. Depending on the size of your new office, you can even choose to take everything with you.

Survey Moving Companies

We’ve mentioned before how moving companies can shape the bulk of the relocation experience, with the less professional ones causing more issues than convenience. It is imperative to begin the research process for moving companies at least 2 months prior to the actual move. Choosing a moving company is no easy task as one needs to ensure that their service is genuine, worthwhile, and cost-effective. This can be a long and tiring process, especially for a large-scale move such as that of an entire office. Thus, it should be started as early as possible. At this stage, simply start by taking recommendations from co-workers, friends, family, and neighbours.

7 Weeks Until the Relocation

To Pack or Not to Pack

Storage

It’s important to figure out whether you plan on packing yourself or wish to pick a moving company that provides packing services as an add-on, free of cost or at discounted rates. If it is the latter, you won’t have to purchase supplies such as boxes, bubble wrap, and tape. However, if you plan on packing yourself, then this would be a good time to gather all those items to make sure you don’t fall short a few days before the move. Usually, for office moves, people prefer to hire professional packing companies as opposed to doing it themselves because of two main reasons: all the fragile electronic equipment and bulky office furniture, and the sheer amount of items that need to be packed.

Donate or Sell Unwanted Items

When moving to a new office, the management often realizes that they have gathered way too many items, most of which they do not intend to use in the future. In such a case, it is recommended to sell or donate these unwanted office supplies.

6 Weeks Until the Relocation

Clear Any Payments

Usually, this is the time when people wish to clear any tabs, loans or other payments they may have pending in locations near their office. Anything from as small a pending payment as one for minor office supplies should be paid off during this period.

5 Weeks Until the Relocation

Narrow Down Your Moving Company Choices

Now’s the time to really get serious with your moving company picks. Narrow down your selection, survey the ones you have left, and call in for quotes. Make sure to show them all of the items they will have to move when they come for an inspection. Compare their services with their charges and do not forget to check online reviews. Once you’ve picked a company, decide the exact date, time, charges, and all other details.

1 Month Until the Relocation

Notify Important Authorities/People

Moving Company Franchise

At this stage, it is recommended to begin notifying important authorities that you plan on moving to a new location. This includes the landlord of the office space and the utility companies. Getting in touch with all these authorities at your new office is also important to ensure that you and your employees don’t face issues that disrupt the resumed operations in the new place.

Pack Up Non-Essential Items

With just one month to go, it is a good idea to de-cluster – start packing all the items you can so everything is not left to be done on the last day. This includes all non-essentials that are not used in the day-to-day operations in the office. Make sure to label the boxes so as to not confuse them later on.

3 Weeks Until the Relocation

Getting Accustomed to the New Office

Visiting the new office once can be a great way to get used to it and prevent the moving experience to be a jarring one for the employees. Settling into a new place one hasn’t ever seen can take time and can, thus, distract them from work, causing losses for you even after the relocation is over.

2 Weeks Until the Relocation

Begin Packing

Specialized Moving

If you’ve planned on packing yourself, or even if you have hired someone to do it for you, it is time to start, leaving nothing behind but the absolute essentials that can only be packed in the last day or two. Make sure to keep valuable office items such as documents and similar assets in a safe place so you don’t misplace them.

Throw Away Unneeded Items

Items that can’t be donated or sold and are not needed in the new office can be thrown away at this point.

1 Week Until the Relocation

Contact Your Moving Company

With just a few days to go, contact your moving company to confirm the date and make sure that they are on board with all of the details. Confirm your addresses, the time, and the date, and make sure everyone is on the same page.

Pack a Moving Day Box

In the last week, create a box with the most essential office items that will be needed as soon as you reach the new workplace. Make sure to keep this box close to you and not in the moving truck as it can be hard to locate it among all the other boxes. Important documents and other such files that can get lost during the trip should also be put into this box.

Moving Day

Assist the Hired Moving Company

Hired Moving Company

Making sure to help the hired movers in any way possible is recommended for a smooth and safe transition. Make sure to inform them of the boxes in which fragile items have been packed so that they can be loaded and carried with extra care. It is also imperative to ensure that all the items are moved onto the truck and that nothing is left behind.

The Last Check

The final job on the list, after the 2-month long journey, is simply to look back at the office. It should be empty by now, however, it is recommended to take one final look around to ensure that nothing is left and that everything has been loaded and finalized. All that’s left after this is to say your goodbyes and have a safe journey to your new location.

Ending Note

While this is a general idea of how a 2-month long moving timeline can span out, it is important to realize that these steps and their sequence can differ based on each individual office and company. Considering how complicated a commercial move can be and the different kinds of situations that can arise, there’s no doubt that each move is different from the other, with its own share of hurdles, issues, and complications that need to be dealt with. In such a case, it is important to use your wit to handle all situations well. However, this timeline can be used as an effective guideline that can ensure a smooth workplace relocation and assist in alleviating a lot of the stress and difficulties that come with such moves.

The time to shift offices can be one of excitement for many companies. However, with this excitement comes a lot of stress and difficulty. This is especially the case if one doesn’t have the assistance of a reliable moving company. Many companies often face massive delays in relocating. This is primarily because they are not prepared and, in many cases, not even well-versed in the fundamental things that they should consider before moving.

Relocating to a new office often involves seven fundamental factors that must be taken care of before the final decision is set in stone. Looking into these considerations and discussing them internally can be a great way of becoming well-informed on the topic and ensuring that you’re making the right decision for your company. The following are the seven things to look into when relocating a company office.

1. Set Aside a Budget

Moving Business

Right from the start, the first thing that’ll pop into the mind of any business owner is how much the entire endeavour will cost. While the costs might not seem too high initially, they eventually can begin to pile up. Due to relocations being postponed or delayed or as a result of any oversights or miscalculations, the budget can skyrocket, leaving you in a mess.

This is why creating a strong budget plan before heading into the relocation phase is ideal. Setting a fixed budget involves input from a reliable team of movers too. Having a business meeting with them where one discusses all of the various routes one can take, along with the total expenditure of the entire process can be a great way of ensuring that one is set from the get-go.

2. Office Infrastructure

Office Infrastructure

Before moving into a new office, making sure that it provides enough space for all the employees is imperative. It must be designed in a manner that adequately complements the functions and processes of the company and should give off a feeling of professionalism to anyone who enters the door.

Depending on the objectives of the company, the look and feel of the office can vary and understand what kind of space is needed for the efficient working of your company is vital in boosting your business operations in the long run.

3. Communicating the Move

Communicating the Move

Whether one wishes to convey information about the relocation to their employees or to their clients, ensuring that certain measures are put in place to get the word out is quite important. A successful relocation will involve a well-devised plan that will take into account various ways of informing people of the shift.

This can be done through brochures, emails, and even social media posts. Usually, one will need to make sure that they are updating their address at all places on the internet as well, especially the company’s website and all social media outlets. This removes any chances of confusion that might occur in the future.

4. Furniture and Other Essentials

Local Moving Service

It is obvious that moving into an empty room isn’t the way to make the shift as smooth as possible. When moving into a new office, business owners need to make sure that there are adequate resources available, including chairs and desks for the core office spaces, sofas for the refreshment area, other furniture items, machinery, equipment, and all other necessities.

Some companies bring in professional interior designers to ensure that their office has a look and feel to it that feels original and represents their company well.

5. Dealing with the Stress

Relocation Moving Service

Any relocation process will undoubtedly prove to be a stressful experience not just for the business owner, but for many of the employees too. Unfamiliar with their new business location, many employees can find relocating to a new place to be quite a nerve-wracking experience. In such a case, dissolving the stress by planning a company visit to the decided place beforehand is a great way to keep morale up.

6. Disposing Of the Old Furniture

Disposing Of the Old Furniture

Usually, in an office relocation, much of the old furniture goes to waste. The problem is that disposing of the furniture can be quite costly. This is why getting rid of it in a manner that minimizes costs is ideal. Some offices consider donating it to charity organizations and others. Additionally, wires and other electrical equipment is reused or recycled in a manner that is secure and sustainable.

7. Design a Proper Layout

Hotel Movers

When everything else is set in place, the final bit is just to plan how the day of the move will pan out. Usually, hiring a reliable mover will assist you greatly during this part of the relocation process.

Taking the assistance of a reliable moving company can have a number of advantages. Not only will you have help and support throughout the entire process, but the fact that you will know exactly what to do is pretty great as well. However, you must ensure that the company you choose is reliable, trustworthy, and well-renowned for their services.